Why didn't shareholders receive the notice for the annual general meeting?

回答於 : 2024-07-12

參考資料

NOTICE OF THE 28TH ANNUAL GENERAL MEETING OF ...

ir.mti.co.jp

General Meeting of Shareholders | Investor Relations

asahi-yukizai.co.jp

GUIDANCE NOTE ON GENERAL MEETINGS - ICSI

icsi.edu

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答案

完善答案

There could be several reasons why shareholders did not receive the notice for the Annual General Meeting (AGM). Here are some possibilities:

### Administrative or Logistical Issues

1. **Accidental Omission**: Sometimes, the failure to notify shareholders could be a simple administrative error. If one or more shareholders were inadvertently left off the mailing list or their contact details were incorrect, they might not receive the notice[7].

2. **Delivery Problems**: If the notice was sent via post, there might have been issues with the mailing process, such as incorrect addresses or postal delays[7]. If notices were sent electronically, issues like emails being marked as spam, not being delivered, or technical glitches could have prevented receipt[8].

### Company's Procedure and Policies

1. **Delay in Dispatch**: The company might delay sending out the notices due to internal processing issues. It is essential for companies to send out notices well in advance to ensure timely delivery[2].

2. **Preference and Contact Information**: Notices sent electronically require shareholders to have consented to receive communications this way and to have provided up-to-date contact information. If contact details are outdated or shareholders did not opt-in for electronic notices, they might miss out on the information[8].

### Compliance and Legal Issues

1. **Non-compliance with Legal Requirements**: If the notice failed to meet the legal requirements regarding its content, timing, or manner of distribution, it might be considered invalid, leading to an effective non-receipt by shareholders[7].

2. **Disputes over Authority**: Sometimes, there might be disputes over who has the authority to convene the AGM. If a notice is issued by someone without proper authority, it might not be recognized as valid[5].

### Actions for Shareholders

- **Verify Contact Information**: Shareholders should ensure their contact information with the company is up-to-date.

- **Check Spam/Junk Folders**: For electronic notices, check spam or junk folders.

- **Contact the Company**: If notice has not been received, contacting the company to confirm if and when it was sent can help clarify the issue.

- **Seek Legal Advice**: If there is a recurring issue or suspected non-compliance, seeking legal advice might be necessary.

In summary, a combination of administrative oversight, logistical issues, compliance problems, or disputes over authority could result in shareholders not receiving the notice for the AGM. Addressing these aspects can help prevent such occurrences in the future.